Interested in creating a new Regional Chapter?

We welcome applications from new regions, countries or groups of countries. Please read the following paragraphs to understand the mutual benefits of the regional chapter programme and how EASE can support you.

Each Regional Chapter is supported by EASE and benefits from the following:

support and advice from the EASE Regional Chapter Committee, and through it from the full Council
support from EASE Training Committee, to use existing or help develop new suitable training which can be delivered/co-ordinated by the Chapter to its members and wider community
support from the EASE Publications and Resources Committee, to ensure that EASE resources are widely promoted within the Chapter, organise translations and develop new initiatives and training materials to meet the local need
support from EASE’s special interest committees: Environment and Sustainability; Equality, Diversity and Inclusion; Gender Policy and Peer Review – with guidelines, webinars, resources and an opportunity to input to future development
opportunities to hold specific events in conjunction with EASE conferences and events
support from EASE Events Committee to help Chapter’s organise in-person conferences/events for their communities. This might include, identifying speakers, helping develop the programme content, an introduction from the EASE President or VP, a webinar platform, recorded content from EASE resources, seeking sponsorship
a public page on the EASE website to promote the Chapter’s aims and objectives, Chapter leadership and members, activities, achievements and resources
a public and a private discussion forum. The public discussion forum will allow any registered user of the EASE website to contribute to Chapter discussions, whereas the private discussion forum will be open only to invited members only (currently under development)
publishing opportunities on Chapter’s activities, events, editorial practices etc. in the Journal, European Science Editing, and in our monthly e-newsletters and Blog
limited administrative support is available from the EASE secretary, e.g. to update the webpages and to organise webinars.

Institutions, societies and associations

EASE also encourages applications from Chapters arranged around institutions, societies and associations e.g. universities. The benefits of this are:

To provide a local association for those involved with, and interested in, science editing, journal management and scholarly communication, which can be organised and operated locally with support from the internationally renowned Editorial Association, EASE
To provide a structure through which to promote training, skill-building, knowledge transfer and networking, particularly to students and early careerists
To provide useful resources, e.g. the Science Editors’ Handbook, Author Guidelines, templates, checklists and tool kits, which can be translated locally, distributed to members and used for training
To provide a framework whereby EASE members could offer mentoring services to local students, early careerists, and editorial teams
To develop a partnership between EASE, the universities, editorial offices, and other institutions involved in the local Chapter, through which new initiatives could be developed to further the cause of science editing in the region.

Regional Chapter – formation requirements

Each Chapter is led by a Chair who is supported by a Vice-Chair and a small leadership team. All Chapter members must be current, paid up, members of EASE. Discounts are available for low, low-middle and upper-middle income countries and groups.

Each Chapter will set its own aims and objectives, but will be committed to support the overall objectives and values of EASE in its work. Any guidelines or resources developed by the Chapter may be endorsed by EASE when they have been validated and approved by the EASE Council, after which they will be clearly identified as being endorsed.

We welcome applications for new Chapters, which are considered by Council and approved subject to fulfilling the following requirements:

The Chapter’s leadership team and all its members must be current, paid up members of EASE
The Chapter’s work must support the objectives and values of EASE
The structure, governance, and activities of each Chapter can depend on the particular needs: for example, a Chapter may arrange meetings, training or other events, may concentrate on discussions or the production of resources
Application for a new Chapter should clearly state the reason for it being created and its aims and objectives
Each Chapter must sign a Memorandum of Understanding biennially in line with the rotation of Council
Each Chapter must use the Brand Kit to ensure consistency and to indicate that is it supported by EASE.
Any publications, guidelines or resources it develops as the Chapter (which may be in any language) will be endorsed by EASE once validated and approved by the EASE Council.
Each Chapter must provide information about the aims, objectives, activities and achievements of the Chapter for publication on their webpages.
It addition to this basic information, the Chapter may decide what additional content (and in what language) to upload onto its page(s) on the EASE website.
The Chapter must ensure that any uploaded content is original or that permission to reproduce it has been obtained. EASE reserves the right to remove any content that it considers illegal or in breach of good practice guidelines.
Each Chapter must submit an annual report to EASE Council in December of each year, and include details of the activities planned for the next year.
Each Chapter must be financially self-supporting as no central funds are available from EASE. In exceptional cases, applications for limited funds may be made to the EASE Council.
Any Chapter that has been inactive for a year or is in other ways no longer in scope, will be suspended.
Each Chapter (and its members) must abide by the EASE Code of Conduct.

Anyone interested should contact our Regional Chapter Committee Chair, Cem Uzun, or the EASE Secretary.