The European Association of Science Editors (EASE) is an international community of individuals and associations from diverse backgrounds, linguistic traditions and professional experiences in science communication and editing.

EASE Quick-Check Submission Table

For authors, when preparing a scientific manuscript for submission to a journal, it can often be a time-consuming task to adjust formatting and style to comply with journal’s specific preferences; a requirement which creates additional work, and adds a non-scientific element to the review process which can influence acceptance.

For editorial offices and editors, it can also be a difficult task to develop journal websites, set standards and create instructions for submission to journals.

To help address both these difficulties, and take steps towards standardising instructions, Sylwia Ufnalska and Alison Terry have developed a simple table for journals to include at the start of their instructions for authors, which clearly displays the most essential information, e.g. word count, number of keywords, format of tables and figures.

The format of the table is such that it is flexible enough to accommodate the range of standards and expectations between academic disciplines, but suitably structured to support consistency across all domains.

With this initiative, we hope to provide the academic community with a resource that improves clarity of presentation and greater consistency between journals, resulting in submitted articles being more likely to meet the basic requirements. This initiative is intended to save time for both authors and editors involved in scientific publishing.

This table was officially published in April 2020, in EASE journal European Science Editing

Download the blank table template as a Word file here
Download a table with example entries here

Reference:

Ufnalska S, Terry A (2020) Proposed universal framework for more user-friendly author instructions. European Science Editing 46: e53477. https://doi.org/10.3897/ese.2020.e53477

Excerpt from ESE article submission table, showing the title and first rows: